Policies and Forms

This list is not all inclusive, but has the most common policies and forms you will need. Below you will find the following topics: Declare a Major; Request a Course Override;  Apply for Your Degree; Post-Midterm (Late) Withdrawal from Course(s); Incomplete Grades; Student Grievance Resolution; Probation, Suspension, Reinstatement; and FERPA Privacy Information.

Contact your advisor for additional help or information. University resources are also available.

 

Declare a Major

The Major Change Window is currently open and will close on February 26, 2023. Minor and certificate requests can still be submitted during this time.

Students may change majors during specific windows. Current UK students wishing to change to a College of Communication and Information (CI) major (COM, ICT, ISC, JOU, MAS) must first apply to the college. Applications are only processed when the major change window is open.

Major change applications may be submitted from the Degree Planning and Registration (myUKGPS) tab in myUK. Look for the “Request a major change” link under the Program of Study section on the right side of the page.  From this link you can request to change or add a major, a minor, or an undergraduate certificate.

Your application will be reviewed by the college housing the major/minor/certificate, before it will be processed. The College of Communication and Information admits students who are in good standing with the University of Kentucky and have a minimum 2.0 grade point average. See the CI section of the Current Bulletin for information about choosing a Bachelor of Arts (B.A.) or a Bachelor of Science (B.S.) degree.

 

Request a Course Override

Override requests are handled by the individual major. Please note that sending the form is not a guarantee of an override.

CIS, ICT, IS, ISC, JOU, MAS, JAM course overrides request form here.

COM course overrides: complete the form found here. Your request will be reviewed by their undergraduate director, from whom you will receive a response. If the request is filed during priority registration, you may not be granted an override (if any) until late in the registration period.

 

Apply for Your Degree

Students must APPLY for their degree for it to be awarded. The University has established the following deadlines:

            MAY degree: Apply by April 1

            AUG degree:  Apply by April 1

            DEC degree:  Apply by November 1

The application is available in the GPS Degree Audit in myUK. Click on the Graduation link on the left side and then the green Apply for graduation button.

 

Post-Midterm (Late) Withdrawal from Course(s)

A student may petition for late withdrawal (after the semester deadline) from a course or courses if the student has “urgent, non-academic” and documentable reasons. Examples include serious illness or injury; serious financial difficulties; late diagnosis of a learning disability; serious personal or family crisis. Contact the assigned advisor or ci.advising [at] uky.edu for a thorough explanation of the process, and to obtain written instructions, Instructor Feedback Forms, etc. These petitions for late withdrawal must be submitted BEFORE the last day of class for that semester.

 

Incomplete Grades

Incomplete Grade Contract

 

Student Grievance Resolution

What should I do if I have a course or instructor complaint?
Begin the appeal process with the individual who is most directly involved. In many cases, this will begin with the course instructor.   If a student wishes to pursue the appeal beyond the instructor decision, then additional steps can be taken which follow the appropriate order:

  1. Instructor
  2. Course Coordinator or Director of Undergraduate Studies
  3. Department Chair or School Director

Note: A student should wait for a response at each level before moving on to the next level in the process. If at any level the point of contact is non-responsive for 7 business days, it is appropriate to go to the next level.

At each level, the complainant should be prepared including appropriate documentation and support for the complaint.

The student may consult with the Academic Ombud or the College of Communication and Information Associate Dean of Student Success at any time during the process.

If a student is dissatisfied with the outcome of the college resolution process, or feels that their rights have been violated, then they may contact the Academic Ombud.

 

Probation, Suspension, Reinstatement

University Senate Rules.

 

FERPA & Privacy

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that protects the privacy and confidentiality of personally identifiable  information contained within student education records.